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The Importance of CMMS for Asset Maintenance


The Importance of CMMS for Asset Maintenance

Every organization holds a list of assets, thus to manage all these costly and important assets, companies draw effective strategies. However, most of the time they fail to realise the main cause of asset failure, i.e. unplanned downtime. Downtime if not addressed on time can lead to huge losses, not only in productivity but also in the loss of man hours.

To address the various challenges of asset management, companies are today shifting from the traditional ways of working to a more technologically advanced method of asset maintenance. These digital systems help organisations to manage their assets effectively and leverage maximum output from every asset.

Out of all the software used for asset maintenance, the most popular is the CMMS or the Computerised Maintenance Management System. The CMMS helps organisations to perfectly manage their assets without incurring repair costs or frequent downtimes. Apart from managing assets, the CMMS also allows asset tracking. This feature has proved to be a great cost saver for companies. With the help of the asset tracking feature in the CMMS, maintenance managers can execute various tasks like purchase, audit, maintenance of assets and every other detail related to the asset. This is done through a scanning process, where one can receive the entire historical data about any asset, just by scanning it.

Let’s now understand the important of CMMS in asset management: –

  1. Asset tracking

Assets are the property of an organisation and replacing any asset involves a huge amount of capital. However, through asset maintenance software one can study the entire repair history of the asset and then based on the cost incurred on the maintenance of the asset, purchase decisions can be made. This brings more transparency in decision making and ensures that only wise purchases are made by the company.

  1. Inventory Management

Apart from machines, inventory in the form of raw-materials or spare parts are also an important asset for the organisation. The CMMS informs the inventory managers about the different stages of inventories available in the stock. Further, it also accurately highlights the quantity that has been used and the quantity of stock that requires reordering. With this feature, managing stock levels become easy and the inventory expenses made are more controlled and informed.

  1. Remote access to data

The mobile CMMS has been the talk of the town in recent times. With the help of a mobile CMMS, you can receive any information about the assets, just with a single touch. Further, for inventory managers it becomes extremely easy to locate the warehouse where the stock is available, rather than making a random purchase of the same material.

The mobile platform has brought the entire organisation under one system, where information is shared amongst all on a neutral platform and queries are raised and resolved in real time.

  1. Preventive Maintenance

The CMMS schedules periodic checks for every asset, even when they are in good health. With these Preventive checks, the assets get the required servicing on time and thus the risk of breakdown is considerably reduced. It has been observed that against the traditional method of reactive maintenance, the preventive method, saves up to 30% – 40% of the maintenance cost. Preventive maintenance which improves productivity has been widely accepted by the entire asset maintenance industry.

The Final Word:

The maintenance industry has long been suffering from the ‘Ghost assets’, these are nothing but added stocks in the inventory which are untraceable, due to lack of proper information about them. However, the asset maintenance software is the perfect solution that takes care of even the smallest asset, and ensures that everything that belong to the company, receives proper care and is utilised optimally.

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